Welcome to Stonebrae

🚗 Parking Rules & Enforcement Overview

1. Overnight Parking (2:00 a.m. – 5:00 a.m.)

Parking on all Common Area streets within Stonebrae is not permitted between 2:00 a.m. and 5:00 a.m. without specific prior approval from the Association.

---

2. Guest Parking & Guest Passes

All guest vehicles must obtain a valid guest parking pass issued through the gatehouse prior to parking within the community.

If a guest stay will extend beyond one (1) week, residents must contact Management directly to request an extension. Extensions are reviewed and approved by the Board of Directors on a case-by-case basis.

Please ensure extension requests are submitted at least one (1) week in advance to allow adequate time for review.

---

3. Enforcement, Fines & Towing

Immediate Tow Conditions (No Notice Required)

Vehicles may be towed at the owner’s expense if parked:

• In fire lanes
• Within 15 feet of a fire hydrant
• Blocking entrances, exits, driveways, or emergency access routes
• In handicapped spaces without authorization
• Obstructing emergency vehicle turnaround areas
• In restricted areas or during restricted hours without authorization

---

Overnight Parking Enforcement (2:00 a.m. – 5:00 a.m.)

• Vehicles without a transponder or valid guest pass receive one (1) warning per month; subsequent violations may result in towing without further notice.
• Vehicles with a transponder or valid guest pass receive up to three (3) warnings per month; the fourth occurrence results in a final notice, and any further violations may result in towing without additional notice.

---

Fine Structure (Per Household)

• First two (2) occurrences per month: no penalty
• Third occurrence: $50 fine
• Fourth occurrence: additional $50 fine
• Fifth occurrence: towing + additional $50 fine
• Each additional occurrence: towing + additional $50 fine

---

4. Iona Way Parking Reminder

As previously approved by the Board (August 2025 meeting), parking along designated spaces on Iona Way is first-come, first-served.

Please note:

• Long-term vehicle storage or extended parking is not permitted
• Vehicles parked for extended periods may be subject to ticketing and/or towing in accordance with Association enforcement policies

---

⛳ Golf Course & Club Parking Reminders

Golf Course Access

The golf course is private property. For safety reasons, walking on the golf course and/or cart paths at any time is strictly prohibited. This applies both during and outside of active play.

Recently, there was an incident involving pedestrian access during a scheduled tournament. To ensure resident safety and uninterrupted operations, we kindly remind all residents and guests to remain off the golf course at all times.

---

Club Parking Lot

There has been an increase in unauthorized and overnight parking in the Club parking lot. Please note:

• The Club parking lot is private property and is not available for resident parking, particularly overnight
• Enforcement of Club rules is at the sole discretion of the Club
• Vehicles in violation may be subject to citation and/or towing based on posted signage and Club enforcement policies

The Club has requested increased monitoring of the parking area.

---

📣 Board of Directors – Candidate Statements & Open Seats

We are also still seeking residents who are interested in serving on the Board of Directors.

If you are interested in running for a Board position, please complete and submit your candidate statement as soon as possible.

The following Board positions have terms expiring in 2026:

• Yeliang Shan – CFO
• Jason Tsai – President
• Donald DePaolo – Secretary

---

📅 Next Board Meeting

Thursday, June 18 at 6:00 PM (via Zoom)
All homeowners are welcome and encouraged to attend.

---

🏡 Architectural Approval Reminder

As exterior project season continues, please remember that prior Architectural Review Committee (ARC) approval is required for most exterior modifications.

Key reminders:

• Architectural approval is required for most exterior changes, including landscaping, structural, or material modifications
• Minor exceptions may apply (e.g., repainting in the same color), but notification to the Association is still required
• Like-for-like plant replacements from the approved list may be permitted; however, prior notification to Management and the ARC is still required before work begins
• Applications are available via the Resident Portal: https://resident.actionlife.com

---

🌳 Tree Maintenance & City Compliance Notice

Trees on private property may be subject to protection under the City of Hayward Tree Ordinance. Homeowners are responsible for ensuring compliance prior to any tree-related work.

Important notes:

• The HOA maintains trees through a multi-year community-wide maintenance program
• Requests for trimming for view enhancement are not permitted
• Failure to comply may result in enforcement action and/or costs to the homeowner

For full ordinance details:
https://www.hayward-ca.gov/sites/default/files/documents/DSD-PL-Hayward-Tree-Preservation-Ordinance-Update-Draft-250722.pdf

FAQ:
https://www.hayward-ca.gov/sites/default/files/basic-pages/BasicTreeQuestions.pdf

Permit requirements apply for major pruning, removal, relocation, or work involving branches over 1 inch in diameter.

---

🧰 Maintenance & Service Requests

Please report community maintenance issues via the Resident Portal or contact Management directly.

General Inquiries / After-Hours Emergencies
Community Care Team
📧 communitycare@actionlife.com
📞 (800) 400-2284

Architectural / Work Order Assistance
📧 managerassistanthelp@actionlife.com

Additional options include submitting requests via the Resident Portal or using live chat at www.actionlife.com.

📅 Next Scheduled Board Meeting, Thursday, June 18 at 6:00 PM (via Zoom)
All homeowners are welcome and encouraged to attend.

---

📣 Board Candidate Statements & Election Notice
Candidate statements have been distributed to the membership for homeowners interested in serving on the Board of Directors. Additional election details will be provided as the meeting date approaches.

The following Board positions have terms expiring in 2026:

• Yeliang Shan – CFO
• Jason Tsai – President
• Donald DePaolo – Secretary

🛠️ Community Projects & Maintenance
– Gopher Mitigation Program Approved
– The Board approved gopher mitigation services at the April Board meeting. Services will include treatment of all common areas on a weekly basis.

Landscape Enhancements Under Review
– The Board is currently reviewing proposals for the annual flower refresh and mulch replacement program.
– Waste Receptacle Replacement: Various rusted garbage cans throughout the community have been identified and will be replaced.

🏡 Architectural Approval Reminder

As the weather warms and homeowners begin exterior projects, please remember that prior approval is required for most exterior modifications.

Key reminders:

• Architectural approval is generally required for any exterior modifications, including landscaping changes, additions, or structural alterations.
• Certain minor exceptions may apply (e.g., repainting in the same color). However, notification to the Association is still required for recordkeeping purposes.
• Replacement of plants with like-for-like species from the pre-approved list may be permitted; however, prior notification to the Association and ARC Committee is still required before work begins.
• Architectural application forms are available via the Resident Portal: https://resident.actionlife.com

🌳 Tree Maintenance & City Compliance Notice
Trees located on private property may still be subject to protection under the City of Hayward Tree Ordinance. Homeowners are responsible for ensuring compliance with all applicable regulations prior to initiating any tree-related work.

• Failure to comply may result in enforcement actions and associated costs, which will be the responsibility of the homeowner.
• The HOA manages community tree care through a structured multi-year maintenance program focused on overall tree health. As such:
• Individual requests to landscapers for trimming—particularly for view enhancement—are not permitted and will continue to be denied.

🌳 City of Hayward – Protected Tree Overview
Under the Hayward Municipal Code (Sections 10-15.14 & 10-15.20), certain trees are protected and regulated.

For full ordinance details, please review:
https://www.hayward-ca.gov/sites/default/files/documents/DSD-PL-Hayward-Tree-Preservation-Ordinance-Update-Draft-250722.pdf

Key protections include:

• Size-based protection: Trees with a trunk diameter of 8 inches or greater (measured 54 inches above grade), or multi-trunk trees meeting equivalent criteria
• Protected species: Includes California Coastal Oak, Big Leaf Maple, Madrone, California Sycamore, and others once they reach 4 inches in diameter
• Designated trees: Street trees, memorial trees, and trees contributing to neighborhood character
• Replacement trees: Any tree planted as a replacement for a protected tree is also considered protected
• FAQs:

https://www.hayward-ca.gov/sites/default/files/basic-pages/BasicTreeQuestions.pdf

Permit Requirements:

• A City permit is required for major pruning, removal, relocation, or any work involving branches greater than 1 inch in diameter
• Routine maintenance that does not alter the natural structure of the tree may not require a permit
• View obstruction is not considered a valid justification for trimming or removal

Important:
Failure to follow HOA and City requirements may result in fines, penalties, and/or required remediation or replacement at the homeowner’s expense.

Homeowners submitting Architectural Applications involving tree work will be notified of these requirements; however, compliance remains the sole responsibility of the homeowner.

🧰 Maintenance & Service Requests

Please report maintenance issues or community concerns via the Resident Portal or by contacting management directly.

General Inquiries / After-Hours Emergencies

Community Care Team
📧 communitycare@actionlife.com

📞 (800) 400-2284

Architectural / Work Order Assistance

📧 managerassistanthelp@actionlife.com

Additional Options
Submit requests via the Resident Portal, Visit www.actionlife.com to live chat with an Action representative

📅 Next Scheduled Board Meeting
Thursday, April 16 at 6:00 PM (via Zoom) — all homeowners are welcome to attend.

🛠️ Community Projects & Maintenance
Recent projects and ongoing improvements include:

• Additional Speed Bumps: Installation completed March 6, 2026, enhancing neighborhood safety.
• ABC Park Playground Repairs: Surface repairs completed February 27, 2026, providing a safer play area for families.
• Tree Maintenance: The Board approved Years 2 and 3 of the community tree maintenance contract, including clearance within 15 feet of homes to support safety and fire prevention.

🏡 Architectural Approval Reminder
As the weather warms and home projects are underway, don’t forget to obtain prior approval for any exterior modifications.

Key points:

• Approval is generally required for any exterior modifications, including landscaping, additions, or structural changes.
• Some exceptions exist, such as repainting in the same color, where formal approval isn’t required—but notification to the Association is still necessary for proper recordkeeping.
• Replacing plants with like-for-like species from the pre-approved list may be allowed, but notification to the Association and the ARC Committee must occur prior to starting work.
• Forms for architectural requests are available on the Resident Portal: resident.actionlife.com

🧰 Maintenance & Service Requests
Report any maintenance needs or community concerns through the Resident Portal or by contacting management directly.

For all homeowner inquiries (billing, general Association related questions) or after-hours emergencies:
Community Care Team
📧 communitycare@actionlife.com
📞 (800) 400-2284
For assistance from a Manager Assistant (Architectural applications, work order request):
📧 managerassistanthelp@actionlife.com
Additional options:
You may also submit requests through the Resident Portal or visit www.actionlife.com to live chat with an Action team member directly.

📅 Upcoming Board Meeting
Thursday, February 19 at 6:00 PM (via Zoom) — all homeowners are welcome to attend.

🛑 Safety Update
New speed bumps will be installed soon to enhance neighborhood safety—more updates to come once materials arrive and scheduling is confirmed.

🎉 Holiday Decor Reminder
All holiday decorations and lighting should be removed by now to avoid enforcement action. Thank you for helping keep our community looking its best!

🥂 Stonebrae Country Club Seasonal Offers
TAKE ADVANTAGE BEFORE THIS OFFER IS GONE! The Board is pleased to share two special seasonal offers for our community (see attached flyer):

• Club Membership Promotion: Enjoy no dues until March 2026 when you join early.
• Private Event Special: Receive $1,000 off a private event room rental plus a complimentary champagne toast when reserved by February 28, 2026.

Contact the Country Club directly for full details and restrictions.

🧰 Maintenance & Service Requests
Report maintenance needs or community concerns through the Resident Portal or contact management.

Stay connected and informed—thank you for helping keep Stonebrae safe, beautiful, and welcoming!